Official seal management system

purpose:

Ensure the legality, seriousness and reliability of the use of official seals, eliminate illegal activities, and safeguard the interests of the company. This management system is specially formulated.

First, the official seal of the engraving

Engraving of the official seal

1. The engraving of the company's seal must be reported to the general manager for approval. The office will issue a letter of introduction and go to the relevant departments of the public security organ to handle the engraving procedures.

2. The shape and specifications of the official seal shall be implemented in accordance with relevant state regulations.

Opening of the official seal

1. Make a stamp on the new seal before it is opened, and keep it for future reference.

2. The official seal is open to the general manager for approval, and an activation notice is issued, indicating the date of activation, the issuing unit and the scope of use.

Second, the custody, handover and deactivation of the official seal

All kinds of seals of the company must be kept by special personnel.

1. The company's official seal and special official seal shall be kept by the special person in the office. The official seals of each department shall be designated by the special department to be kept by the special department, and the list of the official seal holders shall be reported to the office for record.

2. The official seal must be recorded, indicating the name of the official seal, the issuing department, the number of the articles, the date of receipt, the date of activation, the recipient, the custodian, the approver, and the drawings.

3. It is strictly forbidden for employees to bring the official seal out of the company. If it is necessary to bring the official seal out of use due to work needs, it is necessary to submit an application report, which is approved by the department head, approved by the company's executive deputy general manager, and reported to the office director for confirmation. During the period of the official seal, the borrower can only use the official seal for the application and assume all responsibility for the consequences of the use of the official seal.

4. When the custodian of the official seal leaves the post due to the matter, it must be temporarily managed by the designated person in charge of the department to avoid delays in work.

The official seal must be kept safe and reliable, and must be locked and kept. The official seal cannot be escrowed by others.

If there is an abnormal phenomenon or loss in the official seal, the site shall be protected, reported in time, and investigated and dealt with.

The official seal must be completed, signed the transfer certificate, and indicate the transferee, the recipient, the supervisor, the handover time, the drawings and other information.

The official seal must be deactivated in the following cases:

1. Change of company name;

2. The official seal is damaged;

3. The official seal is lost or stolen, and the statement is invalid.

When the official seal is deactivated, it must be approved by the general manager. The official seal will be deactivated and sent to the office for storage or destruction.

Registered files submitted, archived, destroyed.

Third, the use of official seal

The scope of use is as follows:

1. All the documents issued in the name of the company, the introduction letter, the report, etc. shall be affixed with the company's official seal;

2. All the departmental stamps in the business scope of the department;

3. A special contract for the use of contracts in the contract category;

4. All financial specialties for financial accounting business.

Using program

1. The company's business contract, project agreement, power of attorney, commitment letter, etc. must be approved by the department head, the company's in charge of the leadership approval, fill out the "public seal use registration form" can be stamped, and a copy of the printed file is required. Submit to the office for filing.

2. The use of the official seal must establish a chapter registration system, strict examination and approval procedures, files and contracts that do not meet the requirements and are not issued by the competent leader, and the office has the right to refuse to print.

3. It is strictly forbidden to fill in blank contracts, agreements, certificates and letters of introduction. If it is necessary to issue a special work, it must be approved by the deputy general manager or the general manager of the competent department; after the work is over, the company must report the use of the formalities to the company in a timely manner. If it is not used, it must be immediately recovered.

4. In case of violation of the above provisions, the company will investigate the responsibility of the relevant personnel, if it causes certain economic losses to the company or not

The company will be held accountable for its good social influence.

5. The annual year-end official seal manager is responsible for submitting a copy of the official seal registration form to the office for filing.