Employee expense reimbursement system

In order to improve the employee reimbursement system and improve the accuracy of the financial statements, the finance department and the personnel department jointly formulated and approved the cfo approval. The following is the following provisions for employee expense reimbursement:

Category Personal Daily Expense Reimbursement Company Expenses Reimbursement Overtime Meal Overtime Transportation Fees Transportation Fees Mobile Communication Fees Travel Expenses Business Hospitality, Marketing Activity Fees, Recruitment Fees, etc. Other Company Expenses Department Activity Fee Reimbursement Notes Dates From 16th of the previous month to 15th of this month The period from the 1st to the end of the month shall not exceed one month from the date of submission of reimbursement and shall not exceed one month from the date of submission of reimbursement. The deadline for submission within the system shall not exceed one quarter. The deadline for submission within the system shall be submitted to the Finance Department after approval on the 15th of the month after returning to Beijing on the 15th of this month. The number of monthly reimbursements on the 27th of each month within 2 working days after the deadline of 2 days after the 15th day of the month of Japan is 1 time/person/month.

1. Individual daily expenses and company expenses must be submitted separately, so as to avoid the mutual impact caused by individual expenses, resulting in delays in reimbursement; all labor reimbursement must be accompanied by a copy of the ID card and remittance information.

2. Personal daily expenses reimbursement only includes mobile communication fees, transportation expenses, overtime transportation expenses, overtime meals, and departmental activity fees, which are submitted once per person in the current month.

3. The mobile phone expenses incurred by the employee shall be submitted through the “mobile communication fee” account in the reimbursement system; except for the wireless network card and the office telephone fee uniformly paid by the company's administrative department, the “office communication fee” subject shall not be used; the mobile phone fee reimbursement quota shall be automatically Displayed in the Reimbursement Limit. If the employee is over-reimbursed, the reason should be filled in the “Expense Description”.

4. Reimbursement for overtime transportation expenses is limited to 21:00 on weekdays, and on weekends or national holidays, and will not be reimbursed at other times. If it is a special case, the reason should be indicated at the time of submission; the transportation fee and overtime transportation fee must be submitted one by one according to the original invoice, and cannot be combined.

The standard for overtime meals is 20 yuan per person per time, which is not reimbursed beyond the standard.

If you submit an overtime meal for the entire month, you must indicate the specific overtime date and number of people to eat.

5. The fee invoice should be issued with the full name of the company. If the invoice customer name is not filled in or the error is filled in, please return to the original invoicing office to fill in or reopen the formalities. In addition, please fill in the corresponding invoice customer name according to the individual or the company to which the fee belongs; if the ticket is lost or a false invoice is issued, the company will not reimburse the loss, and the loss will be borne by the individual. If the employee is found to be interested in reimbursing the false invoice, the finance department will notify the department head and vp; 6. The employee who submits the foreign currency invoice, please indicate the amount and exchange rate of the original currency in the fee description; 7. For the individual who fails to submit the time according to the specified time Daily expenses will be reduced by 80%, and the Finance Department cannot guarantee payment within the promised time. Special circumstances need to be notified in advance, and the deduction can be waived after obtaining the approval of the department head. For example, a business trip cannot be submitted in a timely manner.

8. If the employee submits the reimbursement as a virtual identity or the payee is the company, it must state the “full name of the payee” and the “complete information and account number of the bank where the payee opens the account”.

9. Don't submit the meal subsidy item for the travel reimbursement form. Just fill in the travel days and calculate the number of days of travel: the date of returning to Beijing minus the date of departure, and the meal subsidy will be combined with the salary.

10. There can only be one loan for employee travel loans. Please go to the Accounts Receivable Accounting Department to confirm whether there is any personal loan. If it is not cleared, it will not be borrowed. In addition to the reserve fund, if the author still has the loan, the personal reimbursement will be directly from the previous loan. For deduction, please indicate the words “to offset the loan” in the remarks.

11. The company's expenses and borrowings shall be filled out and submitted for reimbursement according to the payee.

12. When printing a reimbursement form or a loan order, you need to include “approval information” and ensure that the submitted expenses are reimbursed as “approved” status. In order to avoid delays in reimbursement; the “cost type” and “cost description” submitted should be consistent and must be filled in according to the actual situation; the reimbursement form must be printed vertically, with the original documents attached to the Finance Department for reimbursement. The fee details cannot be printed in English or erp automatically transmitted department head approval emails. This will result in no personal information of the employee and the inability to determine the payee.

13. If you have any questions about the reimbursement system, you can click on the “Reimbursement System” in the upper right corner of the page.

Precautions for reimbursement order binding: 1. The binding order is: expense reimbursement home page → approval notes → original documents. Among them, the original documents should be posted one by one, one by one according to the time of submission of the cost, please do not use the binding machine to complete the binding; 2, according to the document number of the submitted expense reimbursement separately, do not bind the different numbers together, so as not to cause leakage 3. The documents printed from the erp system should be printed vertically. Please specify separately if there are special circumstances.