Volunteer Alliance Conference System

Chapter I General Provisions

Article 1 In order to ensure the orderly conduct of the activities of the Beijing Volunteer Alliance, ensure the high degree of coordination and unification of the management, strengthen the institutionalization, standardization and scientificization of the alliance, and formulate the "Beijing Volunteer Alliance Conference Management System" according to the actual situation of the alliance.

Article 2 This system is supervised and executed by the office, and all departments cooperate with each other.

Chapter II Scope of Application

Article 3 This system applies to all meetings of the management of the Beijing Volunteer Alliance.

Chapter III Management Authority

Article 4 The initiator of the meeting is responsible for issuing notices and organizing meetings, and has the right to impose penalties on those who violate this system.

Article 5 The office is responsible for coordinating, coordinating and supervising the implementation of the system.

Chapter IV Meeting Process

Article 6 The meeting shall adhere to the principles of efficient, pragmatic and practical solution.

Article VII Regular meeting of the Council

1. Regular meeting time: the first Saturday of each month.

2. Participants: president, vice president, ministers, deputy ministers, directors, deputy directors.

3. Content of the meeting: The moderator briefed the main contents of the meeting; the responsible persons of each department reported the development of the activities last month, and raised the issues that need to be resolved and the arrangements for the month; the participants discussed related matters; the moderator arranged and deployed the next month. The overall event and announced the agreed items.

4. Minutes of the meeting: The relevant personnel of the office shall make a record of the meeting. The minutes of the meeting shall state the host, the topic, the content of the meeting and the resolution. After the meeting, the recorder sorted out the relevant materials and sent the electronic version to the management group for reference by the participants who did not attend the meeting.

Article 8 Regular meetings of the department

1. Regular meeting time: the last Saturday of each month.

2. Participants: Hosted by the heads of various departments, all members of the department participated.

3. Main contents: The department heads briefly describe the overall activities and problems faced by the department in the near future; the members of the department report the activities, and raise the difficulties and problems encountered during the activities; the participants discuss related matters; the department heads propose this month Activity plans, specific arrangements and related requirements.

4. Minutes of the meeting: The person designated by the department in charge shall be responsible for the record. The minutes of the meeting shall state the moderator, the topic, the content of the meeting and the resolution. After the meeting, the recorders sorted out the relevant materials and sent the electronic version to the office for record, which was sent by the office to the management group for other non-participants to learn.

Chapter V Conference Discipline

Article 9 All participants must attend the meeting on time and must not be absent, late or leave early. If there are special reasons, at least one day before the meeting, the person in charge of the department will be asked to leave, otherwise it will be considered as absent without reason.

Article 10 Anyone who is late or fails to attend the meeting shall, after the meeting, inform the moderator of the meeting and implement the resolutions or tasks assigned by the meeting related to the department or himself.

Article 11 During the meeting, the participants consciously turn off the mobile phone or turn it into a vibrating and mute state to ensure the normal operation of the meeting. The meeting encourages free speech, but it must be serious, effective, and concise.

Article 12 At the meeting, the participants shall carefully record the meeting, and shall not smoke at the venue, walk around at will or leave in the middle, and may not talk at will.

Article 13 The content of the meeting shall be confidential, and no one may disclose it. Otherwise, the situation will be notified and criticized after it is found out, and severe cases will be removed.

Chapter VI Awards and Penalties

Article 14 Awards. Refer to the implementation of the “Beijing Volunteer Alliance Member Assessment and Reward System”.

Article 15 Late, early leave, absence.

1. Being late. All participants who did not arrive within 5 minutes after the scheduled meeting time were counted as late.

2, early leave. All participants who leave the venue before the end of the meeting without the consent of the moderator are counted as early leave.

3. Absent. All participants did not attend the meeting without a leave of absence or did not approve the leave without attending the meeting, which was counted as absent.

Article 16 Penalties.

1. Being late for no reason and leaving early to give verbal criticism.

2, no valid reasons for absenteeism and refusal to act to summarize the same treatment. Three consecutive violations of the regulations are deemed to automatically waive the manager's qualifications and are dismissed.

3. Anyone who is due to attendance due to the reason for the notice is late or absent, and the messenger shall bear the penalty.

Chapter VI Supplementary Provisions

Article 17 The final interpretation right of this system belongs to the Beijing Volunteer Union Office.

Article 18 The rewards and punishments that are not clearly stipulated in this system shall be implemented in accordance with the relevant provisions of the “Beijing Volunteer Alliance Member Assessment and Reward System”.

Article 19 This system shall come into effect after being approved by the board of directors and shall be implemented as of the date of promulgation.

Beijing Volunteer Union Office

XX.10.08