Summary of preparatory work for high-tech exhibitions
According to the arrangement of the organizing committee, we have undertaken the preparatory work for the high-tech project exhibition, which is mainly responsible for the design and implementation of the overall exhibition plan, the distribution of booths, the exhibition, the collection and recruitment of the project area, and the organization of the coordination and coordination. At present, the various conference and exhibition tasks of the conference have been successfully completed. The relevant work of the group is summarized as follows:
Drafting of the exhibition plan. On the basis of earnestly summarizing the experience of the docking exhibition, the opinions and suggestions of relevant parties were absorbed, and the overall plan for the exhibition and exhibition work was put forward. The discussion and revision were carried out, and the implementation was gradually implemented, which played an important role in the overall preparation of the conference. effect.
Conference exhibition work. According to the division of labor, each of the receiving task units, the main leaders personally coached, actively organize the strength, use various work channels, organize the assembly exhibition work, this task, the task is heavy, the requirements are high, the difficulty is large, the time span is long, due to the organizing committee and The attention of the leaders of all units and the responsible work of the participants, the exhibition team successfully completed the recruitment of the conference.
Undertake the exhibition design work. According to the work arrangement of the organizing committee and the requirements of the overall plan, the work plan of the exhibition group was drafted and revised several times. The overall design of the exhibition style, conference features and functional divisions of the matchmaking meeting was made, and according to the progress of the preparatory work of the conference and the specific conditions of each working group, timely adjustments were made to keep up with the overall work of the organizing committee; The group's work communication and information communication, pay attention to the connection with all aspects of the work; the exhibition center has carried out many business negotiations on the exhibition hall rental, service requirements, price concessions, etc., after many coordination and revision, completed the outdoor and indoor exhibition areas. The layout plan and layout diagram of the exhibition, and put forward a unified requirement for the exhibition of the exhibition hall.
This docking meeting will have indoor and outdoor exhibition halls and conference areas. The outdoor exhibition hall is 4,000 square meters; the indoor exhibition hall is XX0 square meters, there are 400 standard booths and 450 exhibitors; the special installation area is 8,200 square meters, and the preface hall and the city special support unit, the national innovative pilot city exhibition area, investors Exhibition area, development zone county and district exhibition area, university research institute exhibition area, high-tech project exhibition area, environmental protection industry production area, talent exchange exhibition area, science and technology trade and international science and technology cooperation exhibition area.
Special bidding work for each exhibition area. In accordance with the special tasks of the functional exhibition areas required by the organizing committee office, all the external bidding was carried out, the bidding files and design scripts were drafted, and the special design bidding review meeting was organized. The winning bidding plan was revised and reported to the organizing committee for approval. Supervise the winning bidder's strict design plan and high quality production.
Organize colleges and universities to participate in the exhibition. The exhibition work of colleges and universities is related to the project level of the entire matchmaking conference. The exhibition team attaches great importance to the mobilization work of the colleges and universities. After the overall plan was introduced, the exhibition team maintained close contact with all units to keep the information smooth. Organized the coordination meeting of the colleges and universities to participate in the meeting and exhibition work, discussed the arrangement of the exhibitions of the colleges and universities participating in the matchmaking meeting, and representatives from the colleges and universities attended the meeting. The meeting informed the units about the preparations for the sixth matchmaking meeting and explained the preliminary plan for the participation of the colleges and universities in the matching meeting. Participants discussed the relevant exhibition issues on their respective units and put forward a lot of constructive opinions. They also expressed their active participation in the sixth matchmaking meeting, making full use of this platform, making good results and expanding publicity.
Exhibition and on-site organization of the exhibition. On October 20th, the exhibition team stationed at the exhibition center, began to receive the standard exhibition boards sent by the exhibitors, and tracked and implemented the exhibitors who reserved the booths. On October 25th, the special exhibitors entered the construction site. The exhibition team will focus on on-site coordination and quality and safety supervision, and arrange overtime according to the overall progress to ensure construction quality and progress; from October 28 to 30, the center of the exhibition team will be transferred to site management and service. Do a good job in the management of personnel and exhibits, timely coordinate and solve various problems on the scene, meet the various requirements put forward by exhibitors as much as possible, coordinate the leadership of the pavilion, news interviews and other related work; on the afternoon of October 30, on-site Dismantling the exhibition, through careful organization, the entire dismantling process was civilized, safe and orderly, and the on-site organization and management of the exhibition was successfully completed.
Do other tasks assigned by the organizing committee and the office. Participated in the invitation of the co-organizers or special support units of the conference; actively participated in the invitation of the merchants of the conference; used various channels to promote the fair, attract more investors to participate in the meeting, and maintain communication and contact with them in a timely manner.
Of course, due to frequent changes in the plans of some exhibitors, non-compliance with uniform time schedules, and inaccurate information communication, the overall progress of the organization of the exhibition site was affected, and additional workload was added, although these problems were eventually obtained. Solved, but it is also worth paying attention to in the next exhibition organization.
Drafting of the exhibition plan. On the basis of earnestly summarizing the experience of the docking exhibition, the opinions and suggestions of relevant parties were absorbed, and the overall plan for the exhibition and exhibition work was put forward. The discussion and revision were carried out, and the implementation was gradually implemented, which played an important role in the overall preparation of the conference. effect.
Conference exhibition work. According to the division of labor, each of the receiving task units, the main leaders personally coached, actively organize the strength, use various work channels, organize the assembly exhibition work, this task, the task is heavy, the requirements are high, the difficulty is large, the time span is long, due to the organizing committee and The attention of the leaders of all units and the responsible work of the participants, the exhibition team successfully completed the recruitment of the conference.
Undertake the exhibition design work. According to the work arrangement of the organizing committee and the requirements of the overall plan, the work plan of the exhibition group was drafted and revised several times. The overall design of the exhibition style, conference features and functional divisions of the matchmaking meeting was made, and according to the progress of the preparatory work of the conference and the specific conditions of each working group, timely adjustments were made to keep up with the overall work of the organizing committee; The group's work communication and information communication, pay attention to the connection with all aspects of the work; the exhibition center has carried out many business negotiations on the exhibition hall rental, service requirements, price concessions, etc., after many coordination and revision, completed the outdoor and indoor exhibition areas. The layout plan and layout diagram of the exhibition, and put forward a unified requirement for the exhibition of the exhibition hall.
This docking meeting will have indoor and outdoor exhibition halls and conference areas. The outdoor exhibition hall is 4,000 square meters; the indoor exhibition hall is XX0 square meters, there are 400 standard booths and 450 exhibitors; the special installation area is 8,200 square meters, and the preface hall and the city special support unit, the national innovative pilot city exhibition area, investors Exhibition area, development zone county and district exhibition area, university research institute exhibition area, high-tech project exhibition area, environmental protection industry production area, talent exchange exhibition area, science and technology trade and international science and technology cooperation exhibition area.
Special bidding work for each exhibition area. In accordance with the special tasks of the functional exhibition areas required by the organizing committee office, all the external bidding was carried out, the bidding files and design scripts were drafted, and the special design bidding review meeting was organized. The winning bidding plan was revised and reported to the organizing committee for approval. Supervise the winning bidder's strict design plan and high quality production.
Organize colleges and universities to participate in the exhibition. The exhibition work of colleges and universities is related to the project level of the entire matchmaking conference. The exhibition team attaches great importance to the mobilization work of the colleges and universities. After the overall plan was introduced, the exhibition team maintained close contact with all units to keep the information smooth. Organized the coordination meeting of the colleges and universities to participate in the meeting and exhibition work, discussed the arrangement of the exhibitions of the colleges and universities participating in the matchmaking meeting, and representatives from the colleges and universities attended the meeting. The meeting informed the units about the preparations for the sixth matchmaking meeting and explained the preliminary plan for the participation of the colleges and universities in the matching meeting. Participants discussed the relevant exhibition issues on their respective units and put forward a lot of constructive opinions. They also expressed their active participation in the sixth matchmaking meeting, making full use of this platform, making good results and expanding publicity.
Exhibition and on-site organization of the exhibition. On October 20th, the exhibition team stationed at the exhibition center, began to receive the standard exhibition boards sent by the exhibitors, and tracked and implemented the exhibitors who reserved the booths. On October 25th, the special exhibitors entered the construction site. The exhibition team will focus on on-site coordination and quality and safety supervision, and arrange overtime according to the overall progress to ensure construction quality and progress; from October 28 to 30, the center of the exhibition team will be transferred to site management and service. Do a good job in the management of personnel and exhibits, timely coordinate and solve various problems on the scene, meet the various requirements put forward by exhibitors as much as possible, coordinate the leadership of the pavilion, news interviews and other related work; on the afternoon of October 30, on-site Dismantling the exhibition, through careful organization, the entire dismantling process was civilized, safe and orderly, and the on-site organization and management of the exhibition was successfully completed.
Do other tasks assigned by the organizing committee and the office. Participated in the invitation of the co-organizers or special support units of the conference; actively participated in the invitation of the merchants of the conference; used various channels to promote the fair, attract more investors to participate in the meeting, and maintain communication and contact with them in a timely manner.
Of course, due to frequent changes in the plans of some exhibitors, non-compliance with uniform time schedules, and inaccurate information communication, the overall progress of the organization of the exhibition site was affected, and additional workload was added, although these problems were eventually obtained. Solved, but it is also worth paying attention to in the next exhibition organization.
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