Summary of the archives management work of the Bureau in 2019

Xxx bureau
Summary of XX file management work

In XX, the archives management of the bureau closely focused on the implementation of the strategy of “culturally revitalizing the city”, accelerating the goal of cultural undertakings and cultural industry development, continuously consolidating the archives infrastructure, increasing the intensity of archives management, and effectively exerting the functions of archives. The archival work has been greatly developed, and the task has been successfully completed. The specific situation is summarized as follows:
I. Attach great importance to strengthening leadership Since the beginning of this year, the Office has attached great importance to the management of archives of the organs, incorporated the management of the archives of the organs into the work schedule, strengthened the leadership of the archives management work, and truly realized the position, the organization is in place, and the measures are in place. In XX, after the adjustment of the new leadership team, the Anyang City Cultural Bureau's archive management work leading group was adjusted in time, and the archives work was included in the overall long-term planning, annual plans, and the post standards and duties of the relevant personnel. Work as an important part of the management of the agency is included in the annual goal, and is deployed, organized, and assessed in conjunction with other work of the agency. At the same time, it is equipped with staff with high professional quality as file management personnel, and establishes a file management work network. It has formed a four-level file management with the competent leaders, the office director, the archives department, and the functional departments. network.
In order to further strengthen the management of the archives work of the organs, the bureaus are willing to invest in the archives facilities. After the bureaus move into the office of the party and government complex in the city, in the case of very tight office space, the paper room is specially set up to extrude the office. Personnel archives room; allocated funds, purchased more than 20 sections of file cabinets, equipped special equipment such as computers for the archives room, invested in the purchase and installation of the Yiyou file management system, so that the file management was secured on the hardware and adapted to modern management. Need.
Second, strengthen the system construction, standardize the file management In order to further strengthen the construction of the archives management system of the bureau, and standardize the management of the document files of the organs, since XX years, the "Administrative Measures for the Archives of the Anyang Municipal Cultural Bureau" and related rules and regulations have been formulated. Such as: "Archives Storage System", "Archives Utilization System", "Archives Confidentiality System", "Archives Filing System", etc., clarifying the duties and tasks of archives, as well as the scope of archiving and finishing requirements, so that all relevant units The formation, accumulation, collection and collation of archival materials can be relied upon. At the same time, the "Archives Personnel Responsibility System" and the assessment, reward and punishment system have been formulated, and the post responsibility system of the agency has been incorporated to fully utilize and mobilize the enthusiasm of the archivists.
In order to standardize file management and improve the quality of file management, in XX, in accordance with the requirements of the Municipal Archives Bureau, the Bureau took the lead in installing the software of “Yiyou File Management System” in the city. After all the archive materials to be archived have been sorted, all of them are input into the computer management, which greatly improves the retrieval speed and the quality of the files. During the archiving process, all file archive directories, in-box file directories, box-side test forms, and file data compilations of our archives are all printed on the computer; archives and materials are archived using acid-free archive boxes, and the files are not easily corroded. Deterioration is conducive to the storage of archives, and the archives of our bureau are gradually moving towards a standardized and scientific management track.
Fourth, take effective measures to do a good job of archiving and utilization
Since XX, in accordance with the requirements of the Municipal Archives Bureau, the SIPO has made every effort to archive and transfer the paper files. Up to now, more than 1,100 volumes of documents and files have been filed, and more than 900 financial files have been filed. Among them, in XX years, more than 1,700 volumes of various files were handed over to the Municipal Archives Bureau; in XX years, 313 archived documents were archived, and the archiving task was completed well. In accordance with the requirements of the Municipal Archives Bureau, work plans were formulated, special personnel of the Municipal Drama Institute were organized, and the collection and archiving of art archives throughout the city was actively carried out. Assisted the Municipal Archives Bureau to produce the "Cui Lantian Art Life Exhibition" and "Zhang Baoying Stage Art Exhibition" webpage, and held the "Cui Lantian Art Life Exhibition" in the Party and Government Complex; and jointly published the "Cui Lantian Art Research" with the Municipal Archives Bureau for implementation. The strategy of "revitalizing the city" has made positive contributions to the promotion of Cuipai opera art.
V. Actively participate in the archives training and complete the task assigned by the higher level to further improve the standardization and scientific management level of the archives work. The full-time staff of the archives of the bureau participated in the archives training class organized by the Municipal Archives Bureau and purchased the archives work regulations and files. Important tools such as the Compilation of Business Knowledge and the Compilation of Filing Archives Rules provide a scientific basis for the development of archival work. In the first half of XX, due to the relocation of the organization to the office of the Party and Government Complex in the Eastern District, in accordance with the relevant requirements of the Municipal Archives Bureau, all documents filed since the founding of the People's Republic of China must be handed over to the Archives before the end of June of that year. In the case of tight time and heavy tasks, the bureau overcame many difficulties, and transferred more than 10 personnel from the grassroots level. Under the guidance and support of the leaders of the Archives Bureau, the task of filing and archiving paper files and financial files for nearly 30 years was completed. It has laid a solid foundation for the management of our office to a new level.
6. Insufficient work and future plans
1. Strengthen the propaganda work and raise the awareness of all employees. Due to insufficient promotion of archival regulations, there is a lack of awareness of all employees. As a result, the filing is not standardized and the archiving quality is poor. In the future, we will focus on strengthening the legal system of archives and constantly strengthen the awareness of archives.
2. Increase capital investment and strengthen the modernization of archives. With the development of the times, the degree of social informatization is getting higher and higher. We will further strengthen the modernization of archives and effectively play the information function of archives. Increase capital investment, do all basic work, strengthen the standardized management of archives, continuously improve the modernization level of archives management, give full play to the role of archives, and make positive contributions to promoting the prosperity and development of the city's cultural undertakings.
3. Increase the training of file management personnel and improve the business of file management personnel. This year, it is necessary to invite professionals from the Archives Bureau to hold training courses for cultural system file management personnel in the city in a timely manner, increase training efforts, and improve the quality of file management professionals to drive the improvement of the city's cultural system file management standards.