Hotel buyer job responsibilities

Part 1: Hotel buyer job responsibilities

1. Conscientiously implement the company's procurement management regulations and implementation rules, and strive to improve the level of its own procurement business.

2. Completion of procurement and supply planning indicators on time and quantity, actively explore the source market, shop around, select material materials with reasonable prices, and complete the responsibility indicators for reducing procurement purchase costs.

3. Responsible for signing the purchase purchase contract with the customer, supervising the normal performance of the contract as scheduled, and urging the amount owed, returned or claimed.

4. Strictly control the quality of procurement, select samples for the leadership to review and sample, and purchase materials must be accompanied by a warranty or on-the-spot inspection. Assist relevant departments to properly solve problems arising during use.

5. Responsible for the procedures of material acceptance, transport input, and check-in.

6. Collect first-line commodity supply information, adjust and improve the company's procurement strategy, product raw material structure, and provide reference for new product development.

7. Fill in the relevant procurement form and submit the procurement analysis and summary report.

8. To focus on the interests of the company, not to claim kickbacks, to give money to the company, to abide by national laws, does not constitute an economic crime.

9. Complete other tasks temporarily assigned by the Minister of Purchasing.


Part 2: Hotel Buyer Job Responsibilities

1. Always keep up with the latest market prices and report them to the purchasing director.

2. According to the purchase requisition, make purchases and purchases, and report to the purchasing supervisor.

3. Purchasing according to the valid purchase order after approval, and completing various temporary procurement work.

4. Cooperate with the receiving department to strictly check the purchase of instruments, equipment and other items, and replace the returned items for items that do not meet the requirements.

5. Mainly understand the source of supply of related articles and engineering accessories, and must have knowledge of the quality, type, use and other quality requirements of the items required by the hotel.

6. Contact the receiving department to confirm the arrival of the order and follow up the after-sales service.

7. It should promptly report to the purchasing supervisor about the situation in the procurement and procurement of goods in the procurement work.

8. Assist procurement supervisors to go out to market surveys and provide constructive advice on cost reduction.

9. Strictly abide by the financial system, and the purchased goods shall be checked and accepted. After the procedures are completed, the reimbursement procedures shall be handled as soon as possible to ensure the timely turnover of the purchase reserve funds.

10. Do other work assigned by the purchasing supervisor.


Chapter 3: Hotel Buyer Job Responsibilities

First, the purpose of the role:

1.1 can be used as a normative basis for the work of the supply department.

1.2 can be used as a basis for the company's leadership to assess the performance of the supply department.

1.3 can be used as the basis for mutual supervision and cooperation in the work of personnel in the supply department.

Second, management centralized

The general manager is the direct leader of the supply department.

The work of the supply department is directly responsible to the general manager.

Third, job responsibilities

1, the preparation of the procurement plan

Responsible for the production, general affairs, equipment and inspection of various departmental items, plan the procurement plan, and organize the implementation of specific materials to ensure the supply of materials in the business process.

2, material supply:

2.1 Responsible for the procurement and supply of raw and auxiliary materials, Chinese herbal medicines, packaging materials, spare parts, spare parts, office supplies, inspection supplies and fuels.

2.2 Do a good job in market research and forecasting. Master the supply of materials.

2.3 All kinds of materials proposed in the timely procurement of materials procurement plan, so that the price should be reasonable, but also to ensure quality.

2.4 Responsible for the signing and management of various types of procurement contracts, implementation of the work, and the development of a corresponding management system.

2.5 Strictly implement the material supply system formulated by the enterprise, conduct procurement operations according to the procurement principle, and control the progress of material supply according to the production arrangement to achieve optimal management of logistics.

3. Warehousing and settlement of purchased materials:

3.1 Responsible for handling the relevant procedures after the arrival of purchased materials.

3.2 Timely return of unqualified products.

4, the quality audit of the supplier:

4.1 Participate in the audit of the quality management system of the supplier.

4.2 Strengthen the management of material supply files, do a good job in material information and intelligence, establish a solid and reliable material supply network, and open up the best supply channels.

4.3 Responsible for the development of various management systems for material procurement.

4.4 Establish a reliable material supply base, and work with relevant departments such as the Quality Management Department to do supplier evaluation, optimization, and relationship processing, so that materials can be supplied on time, quality and quantity.

5. Responsible for the inbound and outbound business of entrusted processing outside the enterprise.

6. Strengthen communication and cooperation with various departments within the enterprise to deal with the coordination and balance of various logistics management needs that occur during the production and operation process.

7, complete the other tasks assigned by the company's leadership.

Fourth, the responsibility of the license:

4.1 has the right to refuse supply for unapproved projects.

4.2 has the right to ask the warehouse clerk to provide the inventory form.

4.3 Purchase rights:

4.3.1 Purchase right of canteen utensils.

4.3.2 Office supplies, utensils and labor protection supplies, tooling procurement rights.

4.3.3 Purchasing rights of sanitary products and utensils.

4.3.4 Procurement of spare parts, spare parts, production supplies and maintenance materials in the company.

4.3.5 Purchase of inspection supplies and utensils.

4.3.6 Procurement right of enterprise fuel

Five, working standards

5.1 Resolutely implement the various work orders issued by the general manager and complete them satisfactorily.

5.2 According to the production demand plan and material inventory situation, prepare a reasonable procurement plan, supply all kinds of materials needed for production and operation of the enterprise on time, according to quality and quantity, and provide material security for the production and operation activities of the enterprise.

5.3 Strict implementation of the enterprise material supply system, compliance with the procurement principles established by the company, procurement operations and supplier management, the establishment of supply channels, etc. are in line with corporate requirements.

5.4 It can communicate well with other departments, cooperate with each other, and make abnormal adjustments to the supply of materials or temporary adjustments of production tasks, which can be better coordinated with relevant departments.

5.5 According to the various departments need to plan, implement regular ordering and quantitative ordering methods to minimize the use of working capital and improve the efficiency of fund use.

5.6 The management methods for suppliers are effective, and the established supply channels and supply networks are firm.

Reliable, the intelligence work on material supply and the management of material supply archives have met the requirements of the norm.

5.7 The daily management of the salesman is strict, and the out-of-office staff does not appear to harm the interests of the company and violate the rules and regulations. The work efficiency is generally reflected.

5.8 The daily work management is organized, the office is clean, the work order is good, and the efficiency is high.

5.9 Better communication and cooperation with other departments at work.


Chapter 4: Hotel Buyer Job Responsibilities

Buyers in the catering industry need to know not only their own powers and duties. What are the responsibilities, but also have to master some legal provisions for food procurement. This article mainly lists the model responsibility of a five-star hotel buyer. Generally, small hotels can learn from:

Buyer's authority

1. Have the right to request all departments to provide legal purchase orders.

2. Have the right to make adjustments to the amount and variety of purchases.

Have the right to verbally present the reasons and reasons for the adjustment, and if the subscription department agrees to adjust, it will be implemented after adjustment;

Have the right to state the reasons and reasons for the adjustment in writing, and after the approval of the general manager, implement the adjustment according to the adjustment.

3. The right to refuse to execute an illegal purchase order.

Unreasonable content;

The procedure is not legal;

4. Have the right to request all departments to provide daily demand forecast data.

5. Have the right to participate in the formulation of the "Quality Standards".

6. Have the right to participate in the formulation of the Project Cost.

7. Have the right to initially select suppliers and have certain powers for the final choice.

8. The right to independently engage in procurement and implement material procurement.

Buyer position

1. Review the purchase order.

2. Adjust the purchase order.

3. Market research.

Merchant surveys are surveyed quarterly;

Market price is investigated once a week;

Quarterly regional market survey.

4. Issue a market research report.

5. Draft a supply agreement.

6. Participate in the formulation of "Quality Standards" to provide current market quality reference

7. Participate in the formulation of the “Project Cost” and provide a reference to the current market price.

8. Suppliers negotiate.

9. Supplier coordination.

10. Develop a procurement plan.

11. Implement material procurement.

12. Handling purchase settlement.

13. Organize procurement materials.

Buyer duties:

1. Timeliness of procurement: Responsible for the quantitative losses caused by failure to purchase in time.

2. Purchasing accuracy: Responsible for the quantity, quality and price exceeding the error floating rate.

3. Responsible for reviewing the contents of the purchase, and bear certain responsibility for the losses caused by this.

4. Responsible for the quantitative losses caused by improper supplier selection.

5. Responsible for the quantitative losses caused by poor supplier coordination.

6. Responsible for the loss caused by the unqualified quality of the goods.

7. Responsible for the losses caused by the Supplier Agreement.

8. Responsible for unfinished procurement plans.

9. The “Quality Standards” and “Project Costs” are not accurate and responsible for the failure to provide relevant reference materials.

10. Responsible for the total cost of procurement.

11. Responsible for the collection of procurement materials and poor storage.


Chapter 5: Hotel Buyer Job Responsibilities

1) Employees who are purchasing departments must be absolutely loyal to the company. The manufacturer's rebates, travel entertainment, gifts, banquets will not be accepted, and the offenders will be dealt with according to the relevant regulations of the company.

2) Purchasing personnel must understand the professional knowledge of the department, avoid buying fake and shoddy goods and be deceived by manufacturers.

3) Purchasing personnel must have rich product knowledge, carefully select products, establish commodity organization, control product structure, remove unsalable goods, and often introduce new products to maintain rapid turnover and freshness of goods.

4) Control the gross profit, try to achieve the target gross profit; create sales performance and complete the target value.

5) Purchasing personnel must consider the display of new products, and display the merchandise display map for the products that are normally displayed. The promotional merchandise should indicate its display method.

6) Purchasing personnel should pay close attention to changes in market conditions and master market information.

7) Purchasing personnel should always pay attention to changes in the weather and timely adjust the inventory of affected commodities.

8) Purchasing personnel should always go deep into the store to understand the business situation and customer situation, in order to create the best sales performance.

9) Purchasing personnel should establish stable procurement channels, find sufficient sources of supply, and avoid out of stock.

10) Purchasing personnel must develop new products in a timely manner.

11) Purchasing personnel should always conduct market research and master the competitor's commodity composition, price strategy, and promotion methods. And take corresponding countermeasures.

12) Purchasing personnel should regularly collect sales data, analyze sales status, and make corrective actions in a timely manner.

13) Purchasing personnel should regularly formulate promotional plans and plan implementation.

14) Procurement should understand the characteristics of the product and highlight its characteristics.