Administrative clerk's job responsibilities

Part 1: The duties of the administrative clerk

1. Assist supervisors in recruiting personnel.

2. The handling procedures for the incoming and outgoing personnel of new recruits.

3. Assist the supervisor in the preparation and subsequent work of the education and training of new recruits.

4. Establishment and control of the entire staff file.

5. Trial and assessment of the trial personnel.

6. Responsible for the personnel change work of the whole plant.

7. The handling of the whole factory reward and punishment procedures.

8. Sign and collect all kinds of materials, organize and classify them.

9. Daily/month attendance for all employees.

10. At the end of the month, sort out the relevant statements and submit them to finance.

11. At the end of the month, the new work card and meal card were issued. At the beginning of the month, the employee's work card of the whole factory was checked and submitted to the financial office in time.

12. Management of the entire factory key.

13. Cooperate with the housekeeper's revision of the dormitory list and the statistics of the hydropower at the end of the month.

14. Labor contract / temporary residence permit and various insurances for employees.

15. Complete the task of the temporary delivery of the supervisor


Chapter 2: Job responsibilities of administrative clerk

First, answer the front desk

1. Any telephone at the front desk picks up the phone within three rings, even if you are answering a call.

2. Do a good job of transferring the front desk phone. If someone needs to transfer to the general manager's office or the finance office, they need to communicate with the general manager and financial personnel before they can access.

3. If there is no way for the phone to transfer or the employee who needs to listen to the phone is not in the office, the customer's phone number and name will be left in time to facilitate the company's employees to get in touch with him.

Second, receive customers who come to visit the company

1. The customer who comes to the company for home repair first makes a preliminary inspection of the customer's maintenance machine before handing it over to the maintenance personnel and telling the detailed fault of the machine that the maintenance personnel can perform detailed inspection. When the maintenance personnel give the customer a test, they can Ask the customer to drink water or introduce the company's new products.

2. When downloading customers at the reception, do a good job of downloading and registering customers, and ask more about the use of customers and whether or not the surrounding friends are using similar products, leaving important information of customers.

3. The customer who comes to the company to negotiate business first asks the customer to make a drink and then inform the relevant person in charge of the project to negotiate related business.

4, when receiving more than three customers at a time, you can ask the maintenance staff to help you to receive home repair customers.

5. Seriously receive every customer and do a good job in the company's image window.

Third, timely processing and printing company related documents

1. The store shall print the relevant documents in time when the relevant matters need to be presented by the company.

2. When the company has relevant new product pricing and price adjustment, the relevant product price notice will be presented.

3. The company has employee transfer to promptly present the transfer and change the company's address book in time.

4. On the 9th, 17th, 25th, and 1st of each month, the electronic statements and approvals of the company's shopping department will be printed and printed in a reasonable format through the printer.

5. Organize the documents in the computer in time and make a reasonable filing.

Fourth, the production of attendance

1. The clerk will strictly check the attendance every morning.

2. At the beginning of each month, the attendance of the last month will be produced using electronic forms. During the production process, attention should be paid to the detailed annotation of the leave, the person who has been transferred, and the person who has completed the anniversary.

V. Personnel processing

1. When the new employee joins the company, he must archive the entry letter, personal guarantee letter and the guarantor's ID card together in the archive.

2. After the new employee joins the job, the employee's employee file must be entered into the electronic file in the computer.

3. All employees must handle the company's resignation letter and promptly issue the notice of the resignation employee to all the department's colleagues.

4. After the employee leaves the company, a resignation letter is kept in the company's archives.

Sixth, logistics processing

1. Determine and verify the business card of all employees of the company.

2. Receive e-mails from the company's e-mail in a timely manner.

3, the package is sent to the company.

4. Purchasing of company daily necessities.

5. Reimbursement of the company's expenses and the company's postage costs.

6. Handle customer complaints in a timely manner.

7. Close cooperation with the maintenance department, timely collect maintenance costs and hand over the maintenance costs to the company's finances.

Eight, the business department's customer information is filed

1. Every morning, the company reminds the salesman to sort out the work diary of yesterday. After the salesman finishes finishing, he enters into the computer electronic file and enters two data of the enterprise and the customer electronic file for input.

2, the salesman did not fill out in time to ask his superior response to timely add homework.

Nine, assist the warehouse to sort out the warehousing and stamping of some new goods.

Ten, familiar with the download work of every brand and every model of the company.


Chapter 3: Job Responsibilities of Administrative Clerk

1. Responsible for company text printing, file transceiving, data collation, seal use and custody.

Second, responsible for handling the employee's entry, leave, transfer, resignation and leaving the factory; employee file establishment.

Third, comprehensive responsibility for employee attendance.

4. Responsible for employee medical treatment and simple medical emergency treatment.

5. Purchase application, quality inspection, distribution, registration and management of office, labor insurance, cultural entertainment and other supplies.

6. Reception and service of foreign guests.

7. Answering, recording and communicating of incoming calls and faxes.

8. Management and use of copiers and fax machines.

9. Other transactional work within the company.

X. Other tasks assigned by the leadership


Chapter 4: Job Responsibilities of Administrative Clerk

1. Responsible for administrative work such as computer typing and photocopying.

Second, responsible for the management of the company's office equipment, computers, fax machines, signed long-distance calls, the specific use and registration of photocopiers, business card printing and other work.

Third, responsible for the collection and distribution of company mail and newspapers.

4. Responsible for the wiring work of the company's telephone switchboard. Accurate and forward the call, clear voice, attitude and embarrassment, use polite language properly; record the failure to contact the record and promptly report; call the emergency call, the unsuccessful report to the administrative department manager.

5. Responsible for the issuance and use registration of low-value and low-cost office supplies and the payment of resignation upon separation.

Sixth, responsible for the storage of all kinds of office supplies warehouse, monthly inventory, year-end inventory statistics, to ensure that the warehouse has acceptance and delivery procedures, to ensure that the accounts are consistent.

Seventh, according to the standard quota, do a good job in the preparation and purchase procedures for the purchase of office supplies, so as to not both off-line and not long-term accumulation.

8. Complete various diligent and procurement work.

IX. Responsible for the inspection and supervision of indoor and outdoor greening and bonsai conditions of the company's office space to ensure a comfortable and good working atmosphere.

10. Responsible for the inspection of the entire office area when leaving work, check the doors and windows, water power, computer power, etc., and close the situation and make a record.

XI. Complete other tasks temporarily assigned by the administrative department manager.


Chapter 5: Job responsibilities of administrative clerk

Office clerk job responsibilities:

1. Answer and transfer calls; receive visitors.

2. Responsible for the secretarial, information, confidential and confidential work of the office, and do a good job in collecting and sorting office files.

3. Responsible for cleaning the general manager's office.

4. Do a good job minutes.

5. Responsible for the distribution of company documents, letters, mails, newspapers and magazines.

6. Responsible for the sending and receiving of faxes.

7. Responsible for the custody of the office warehouse, and register the goods in and out of the warehouse.

8. Do a good job of the company's propaganda column.

9. In accordance with the company's letter management regulations, keep the official seal and be responsible for it.

10. Do a good job in the company's canteen expenses, running account registration, and count the meals and store and store the meals.

11. Mailing of monthly environmental reports and social security.

12. Manage employee personnel file materials, establish and improve the management of employee personnel files, and strictly follow the procedures.

13 Social insurance insurance, application.

14 statistics monthly attendance and pay the financial account, leaving the bottom.

15 Manage all kinds of office assets, use them reasonably and improve the efficiency of property use, and promote frugality.

16. Accept other temporary work.