Chairman and secretary duties
Part 1: Chairman's Secretary Job Responsibilities
1. Responsible for the office service of the chairman.
2. Responsible for organizing the writing or proofreading of comprehensive written materials for reporting in the name of the company; responsible for organizing the drafting of the chairman's meeting materials.
3. Responsible for the company secretarial business guidance.
4. Responsible for matters related to the company's office meeting, and handle the matters agreed at the meeting.
5. Responsible for supervising, inspecting and urging the approval of superiors, the approval of the company's leadership and the handling of matters decided by the chairman's office meeting.
6. Responsible for handling the recommendations, criticisms, opinions or proposals of the CPPCC representatives.
7. Assist the director to do the drafting and conference work of the annual work conference, participate in the organization of the reception work, and the conference work of the comprehensive conference.
8. Responsible for recording and sorting out the minutes of the chairman's office meeting. Remember the big story.
9. Responsible for the business of sending, receiving, running, inspecting, and guiding documented work, and responsible for confidentiality.
10. Responsible for letters from the people, receptions and visits.
11. Complete other tasks assigned by the leadership.
Part 2: Chairman and Secretary's job responsibilities
I. Handling the daily work of the Chairman’s General Manager Office
1. Sort and sort the files of the chairman's office.
2. The chairman's office is clean and hygienic.
3, pay attention to personal qualities, dress image, talk and behave, pay attention to the occasion when speaking.
4, the phone must be kept on for 24 hours, as soon as the official business is on call.
5, answer the phone, cautious and appropriate response, you must make a phone call.
6. The chairman of the board travels during the business trip and arranges all the work of eating, living and traveling.
8. Master the daily arrangements of the chairman and make appointments and registrations for visitors.
Second, the processing of official files.
1. Summarize the accuracy of the completion of the tasks completed by the monthly work of each department.
2. Drafting, printing, registering and archiving the general management office to issue files.
3, send and receive faxes, and promptly handed over to the General Manager.
4. The relevant files such as the reimbursement of each department will be submitted to the chairman for signature and confirmation.
Third, organizational arrangements and interviews
1. The coordination of assistance and the role of work tasks.
2. Assist the General Manager in managing the company's operations and various functional departments, and coordinating internal departmental relations.
3. Coordinate the contradiction between the department and the department and conduct temporary processing.
4. The monthly mission goal issued by the chairman of the board of directors and uploading the situation, problems and opinions of various departments. The administrative department manager will do the reception work of the company's guests and register in time.
5. Cooperate with the chairman of the board to deal with external public relations, and attend an appropriate amount of banquet entertainment when necessary.
Fourth, related conference work
1. Follow up on the company meeting minutes of the company's board of directors general management meeting.
2. Drafting and arranging the materials for the board meeting of the company and the necessary preparations for the meeting before the meeting.
3. Prepare for the meeting.
5. Keep company secrets in accordance with the confidentiality rules of the troops.
6. The role of the assistant chairman of the work.
1. Assist the General Manager in managing the company's operations and various functional departments, and coordinating internal departmental relations.
2. Coordinate the contradiction between the department and the department and conduct temporary processing.
3. The monthly mission goal issued by the chairman of the board of directors and the uploading of various departments, problems and opinions
Chapter 3: Chairman and Secretary's job responsibilities
1. Arrange and remind the chairman of the daily working hours and procedures.
2. Responsible for external liaison, media reception, summary of company meetings, memoranda and other files.
3. Assist the chairman of the board to manage the important business materials.
4. Responsible for timely conveying the instructions of the chairman of the board of directors, drafting letters, speeches, reports, files and other files filed by the chairman.
5. Receive important guests visiting the chairman of the board. 6. Follow the requirements of the chairman of the board to follow up on the progress of the resolution.
7. Complete the tasks of supervision, coordination and implementation of other tasks assigned by the Chairman.
Chapter 4: Chairman and Secretary's job responsibilities
1. Draft a summary of the company's work plan and make a record of the company's important meetings;
2. Drafting and archiving the general manager to issue files;
3. The company's management system, rules and regulations, web design plan, contract, and the company's overall operation;
4. Answer the call, answer it properly, and make a phone call;
5. Master the general manager's schedule to make appointments and arrange business trips;
6. Complete other tasks assigned by the general manager or the manager of the general management department;
7. Develop a human resources strategy based on the requirements of the company's development;
8. Design and improve the company's human resources structure;
9. Complete the daily recruitment of the company's human resources;
10. Improve the company's performance appraisal system.
Chapter 5: Responsibilities of Chairman and Secretary
1. Prepare and submit reports and files issued by the relevant state departments to the board of directors and the general meeting of shareholders;
2. Prepare the board of directors and the general meeting of shareholders, and be responsible for the minutes of the meeting and the keeping of the meeting files and records, and draft the minutes and files of the board of directors.
3. Responsible for company information disclosure and ensure timely, accurate, legal, authentic and complete information disclosure;
4. Ensure that the person entitled to the relevant records and files of the company has timely obtained the relevant files and records;
5. To enable the company's directors, supervisors and senior management personnel to clarify their responsibilities, and to abide by relevant national laws, regulations, rules, policies, and articles of association;
6. Assist the board of directors in exercising their functions and powers. When the resolution of the board of directors violates relevant laws, regulations, and articles of association, it shall promptly raise an objection;
7. Providing advice and advice for major decisions of the company;
8. Handling matters related to the company and the securities regulatory department and investors;
9. Other duties as stipulated in the Articles of Association and the listing rules of the stock exchange.
X. Undertake all the tasks assigned by the chairman of the board of directors.
1. Responsible for the office service of the chairman.
2. Responsible for organizing the writing or proofreading of comprehensive written materials for reporting in the name of the company; responsible for organizing the drafting of the chairman's meeting materials.
3. Responsible for the company secretarial business guidance.
4. Responsible for matters related to the company's office meeting, and handle the matters agreed at the meeting.
5. Responsible for supervising, inspecting and urging the approval of superiors, the approval of the company's leadership and the handling of matters decided by the chairman's office meeting.
6. Responsible for handling the recommendations, criticisms, opinions or proposals of the CPPCC representatives.
7. Assist the director to do the drafting and conference work of the annual work conference, participate in the organization of the reception work, and the conference work of the comprehensive conference.
8. Responsible for recording and sorting out the minutes of the chairman's office meeting. Remember the big story.
9. Responsible for the business of sending, receiving, running, inspecting, and guiding documented work, and responsible for confidentiality.
10. Responsible for letters from the people, receptions and visits.
11. Complete other tasks assigned by the leadership.
Part 2: Chairman and Secretary's job responsibilities
I. Handling the daily work of the Chairman’s General Manager Office
1. Sort and sort the files of the chairman's office.
2. The chairman's office is clean and hygienic.
3, pay attention to personal qualities, dress image, talk and behave, pay attention to the occasion when speaking.
4, the phone must be kept on for 24 hours, as soon as the official business is on call.
5, answer the phone, cautious and appropriate response, you must make a phone call.
6. The chairman of the board travels during the business trip and arranges all the work of eating, living and traveling.
8. Master the daily arrangements of the chairman and make appointments and registrations for visitors.
Second, the processing of official files.
1. Summarize the accuracy of the completion of the tasks completed by the monthly work of each department.
2. Drafting, printing, registering and archiving the general management office to issue files.
3, send and receive faxes, and promptly handed over to the General Manager.
4. The relevant files such as the reimbursement of each department will be submitted to the chairman for signature and confirmation.
Third, organizational arrangements and interviews
1. The coordination of assistance and the role of work tasks.
2. Assist the General Manager in managing the company's operations and various functional departments, and coordinating internal departmental relations.
3. Coordinate the contradiction between the department and the department and conduct temporary processing.
4. The monthly mission goal issued by the chairman of the board of directors and uploading the situation, problems and opinions of various departments. The administrative department manager will do the reception work of the company's guests and register in time.
5. Cooperate with the chairman of the board to deal with external public relations, and attend an appropriate amount of banquet entertainment when necessary.
Fourth, related conference work
1. Follow up on the company meeting minutes of the company's board of directors general management meeting.
2. Drafting and arranging the materials for the board meeting of the company and the necessary preparations for the meeting before the meeting.
3. Prepare for the meeting.
5. Keep company secrets in accordance with the confidentiality rules of the troops.
6. The role of the assistant chairman of the work.
1. Assist the General Manager in managing the company's operations and various functional departments, and coordinating internal departmental relations.
2. Coordinate the contradiction between the department and the department and conduct temporary processing.
3. The monthly mission goal issued by the chairman of the board of directors and the uploading of various departments, problems and opinions
Chapter 3: Chairman and Secretary's job responsibilities
1. Arrange and remind the chairman of the daily working hours and procedures.
2. Responsible for external liaison, media reception, summary of company meetings, memoranda and other files.
3. Assist the chairman of the board to manage the important business materials.
4. Responsible for timely conveying the instructions of the chairman of the board of directors, drafting letters, speeches, reports, files and other files filed by the chairman.
5. Receive important guests visiting the chairman of the board. 6. Follow the requirements of the chairman of the board to follow up on the progress of the resolution.
7. Complete the tasks of supervision, coordination and implementation of other tasks assigned by the Chairman.
Chapter 4: Chairman and Secretary's job responsibilities
1. Draft a summary of the company's work plan and make a record of the company's important meetings;
2. Drafting and archiving the general manager to issue files;
3. The company's management system, rules and regulations, web design plan, contract, and the company's overall operation;
4. Answer the call, answer it properly, and make a phone call;
5. Master the general manager's schedule to make appointments and arrange business trips;
6. Complete other tasks assigned by the general manager or the manager of the general management department;
7. Develop a human resources strategy based on the requirements of the company's development;
8. Design and improve the company's human resources structure;
9. Complete the daily recruitment of the company's human resources;
10. Improve the company's performance appraisal system.
Chapter 5: Responsibilities of Chairman and Secretary
1. Prepare and submit reports and files issued by the relevant state departments to the board of directors and the general meeting of shareholders;
2. Prepare the board of directors and the general meeting of shareholders, and be responsible for the minutes of the meeting and the keeping of the meeting files and records, and draft the minutes and files of the board of directors.
3. Responsible for company information disclosure and ensure timely, accurate, legal, authentic and complete information disclosure;
4. Ensure that the person entitled to the relevant records and files of the company has timely obtained the relevant files and records;
5. To enable the company's directors, supervisors and senior management personnel to clarify their responsibilities, and to abide by relevant national laws, regulations, rules, policies, and articles of association;
6. Assist the board of directors in exercising their functions and powers. When the resolution of the board of directors violates relevant laws, regulations, and articles of association, it shall promptly raise an objection;
7. Providing advice and advice for major decisions of the company;
8. Handling matters related to the company and the securities regulatory department and investors;
9. Other duties as stipulated in the Articles of Association and the listing rules of the stock exchange.
X. Undertake all the tasks assigned by the chairman of the board of directors.
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