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General Manager's post duties

Part 1: General Secretary of the Office

Responsibilities 1: Arrange the company's leadership work activities schedule, complete the daily work assigned by the leadership

Task 1: Arrange the company's leadership work, schedule of activities, accompanying and assisting leadership activities

Task 2: Complete the daily tasks assigned by the leadership

Responsibilities 2: Assist the leaders of the department in arranging various foreign affairs activities

Task 1: Receiving head office leaders and other clients

Task 2: Assist the leaders of the department to arrange regular meetings of the company's leadership team and regular business meetings, and supervise the implementation of the resolutions of the meeting

Responsibilities 3: Drafting various official documents

Task 1: Responsible for drafting various contributions submitted by company leaders

Working basis:

Enterprise Management Award Implementation Rules, "China Ocean Shipping Logistics Company, China Foreign Shipping Agency Official Document Management Regulations", "Dalian Foreign Archives Materials Filing Archives"


Part 2: General Manager's Office Job Responsibilities

1. General office reception work: answering the phone; guiding the guest into the conference room, pouring tea, notifying the relevant personnel to meet; signing the letter and so on;

2. Drafting, submitting, copying, distributing, reminding, registering, retiring and filing of various administrative documents;

3. Fill in the monthly report of the development company and submit the report on the 12th of the following month;

4. Prepare a monthly report on the real estate market;

5. Fill in the real estate statistical report of the Bureau of Statistics and submit it before the end of each month; the statistical annual report will be reported before January of the following year;

6. All kinds of file management work of the company;

7. Annual review of the company's business license, report the annual inspection report, and prepare the annual inspection materials;

8. Contact the insurance company to purchase the company's vehicle compulsory insurance and commercial insurance;

9. Maintenance, management and repair of the company's network and office equipment;

10. Follow up the approval process for the contract approval form of each department, and apply for the payment of the contract;

11. Responsible for cleaning the conference room, the general management office, and the care of the conference room and the general management flowers and plants;

12. Accounting for logistics costs at the construction site and monthly water and electricity charges for office properties;

13. Formulate monthly material use plans, and do a good job in procurement, acceptance, warehousing, distribution and management of materials;

14. Management of the company's fixed assets, regular inventory;

15. Book the team event venue every week to prepare relevant materials;

16. Other work assigned by the general manager, deputy general manager and various department managers.


Part 3: General Manager's Job Responsibilities

1. According to the requirements of the Director of the General Manager, assist in drafting the hotel's comprehensive business report, plan, summary, resolution briefing and official letter of the department.

2. Participate in the administrative regular meeting and the general manager's office meeting, do a good job of meeting minutes, understand the implementation of decisions and resolutions, and provide timely feedback.

3. Summarize all kinds of reports, do a good job of hotel memorabilia and foreign affairs activities.

4. Assist the general manager's room director to do daily reception, letter visits and other related matters. Responsible for the inspection and publication of documents and internal texts.

5. Responsible for the general manager's daily telephone transfer.

6. Complete other tasks assigned by the general manager's office director.


Part 4: General Manager's Job Responsibilities

1. Reasonably assist the general manager in daily schedule and daily work plan, and promptly remind;

2. Drafting various manuscripts according to the instructions of the general manager and the director of the general managerial office, and timely communicating the instructions of the general manager to all departments to follow up and implement the work of the general manager;

3. Responsible for the company's various meeting notices, meeting preparations, meeting minutes, etc.;

4. Responsible for the filing of the archives of the General Manager's Office, the company's license, and the custody of the seal;

5. Responsible for bookings such as air tickets and hotels;

6, the general manager guest reception work;

7. Accept the various instructions of the leader at any time and complete the tasks assigned by the leader.


Chapter 5: General Manager's Office Responsibilities

1. Participate in the general meeting of the General Manager and assist the Director of the General Manager to draft a letter of general business, administrative work plan, plan, report, summary, request, notice, etc. and review the manuscript to be issued;

2. Organize the company's executive meeting and general manager's office, make good minutes, prepare meeting minutes and resolutions, and check the implementation of various departments to timely understand and feedback information;

3. Responsible for organizing relevant personnel to handle the management of official documents, such as sending and receiving, typing, printing, communication, and document files, and the use of seals;

4. Responsible for reviewing and issuing documents to ensure that the text is fluent and conforms to the official document format requirements;

5. Pay attention to carry out investigation and research and do a good job in the management of enterprise information;

6. Assist the Director of the General Manager to make daily reception letters, visits and other related matters, and urge the implementation of the decision of the general manager;

7. Responsible for summarizing the general manager's annual, monthly work plan, summary and monthly report and drafting the general manager's annual, monthly work plan, summary and monthly report;

8. Organize and arrange general administrative meetings, make records, prepare minutes, supervise and inspect the implementation of various professional work, and timely understand and feedback information;

9. Responsible for keeping and using company seals and introduction letters;

10. Responsible for the company's paperwork and file management;

11. Responsible for the unpacking, numbering and registration of foreign files and sent to the Director of the General Manager for planning, and timely transfer and processing according to the requirements of the proposed office;

12. Responsible for reporting the number, registration and distribution of the file in the name of the company;

13. Responsible for receiving, sorting and keeping the documents sent by various departments;

14. Responsible for the implementation of official documents;

15. Responsible for the filing, storage, borrowing and destruction of archives;

16. Do a good job in the collection, sorting, appraisal, registration and statistics of archives; be familiar with the archives kept and do a good job in the use of archives;

17. Responsible for the protection of archives, anti-theft, fire, moisture, light, dust, pest control, etc.;

18. Strictly abide by the secrecy system, and shall not use the powers to expand the scope of use of the files without authorization, and shall not disclose the confidentiality of the files, and shall not destroy the archival materials without authorization;

19. Responsible for the reception work, send faxes and answer the phone and make a message record;

20. Responsible for the printing of various types of quick-printed files and materials of the company and the printing of various files of the department.

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