Administrative secretary job responsibilities
Part 1: The duties of the administrative secretary
1. Complete daily administrative work under the leadership of the office director.
2. Responsible for the management and maintenance of public places such as offices, conference rooms, and teacher lounges. Responsible for the collection, registration, management, distribution and maintenance of office equipment, furniture and various office supplies.
3. Responsible for the reception, publicity and liaison work of visiting personnel inside and outside the department. Assisting the department in charge of adult education, vocational education and social work.
4. Do a good job of answering, recording, and relaying the telephone, and do a good job in conference services.
5. Communicate the instructions of the school, the department and the department and the notice of various meetings to the leaders and relevant personnel in a timely and accurate manner.
6. Responsible for departmental newspapers and magazines subscription, sending and receiving and official correspondence, fax sending and receiving, network construction and maintenance.
7. Responsible for the collection, storage and transfer of all kinds of files. Do volume, archive and inquiries of various types of archives.
8. Responsible for financial accounting work.
9. Complete the tasks of the leadership arrangement on time.
Part 2: Responsibilities of the Executive Secretary
1. Leading service. To undertake the administrative work of the school administration, including the liaison, arrangement, itinerary, car use, ticketing, accommodation, and expenses of the official activities on and off campus. When entrusted, the principal and vice president's seals and signature chapters shall be managed, and the printing and principals and vice-chairmen shall be responsible. The routine review of the signature signed by the principal; the appointment, arrangement, record, etc. of the administrative leadership of the school, the regular arrangement, classification and archiving of the document files, and the provision of information on the official activities of the school's administrative leadership;
2. Internal affairs. To undertake the work of school leaders and office equipment, furniture, office supplies procurement, storage, distribution, requisition, registration, maintenance and repair, disposal and consumption of consumable materials, fixed asset management, as well as business card printing, newspapers and magazines subscription, receiving and receiving And official mail, fax sending and receiving work;
3. Responsible for the daily management, dispatching, maintenance and maintenance of the official business activities, do a good job in conference services, and be responsible for the notice of the staff at the school level meeting other than the party committee and the principal's office meeting;
4. Responsible for the registration, registration, and collection of social security projects, allowances, and union benefits such as medical insurance, unemployment insurance, pension insurance, housing provident fund, and other retirees and school staff. , distribution and other procedures, responsible for the attendance of the above-mentioned personnel in the editors and temporary workers;
5. Responsible for completing the relevant work assigned by the Administrative Coordination and participating in the conference work of large-scale events.
Chapter 3: Responsibilities of the Executive Secretary
1. According to the requirements of the College Office and the Foreign Languages Institute, organize, classify, archive and save the teaching files according to the archives catalogue and storage period of the teaching archives. And regularly check the preservation of the file to find out the problem and report it in time.
2. According to the requirements of the evaluation office, collect, sort, classify, archive and save the teaching evaluation materials according to the teaching evaluation data catalogue. And regularly check the preservation of the assessment data and find out the problem in a timely report.
3. According to the regulations of the Asset Management Center and the Foreign Languages Institute, do a good job in the management of the assets of the Foreign Languages Institute.
4. According to the needs of the work, according to the regulations of the Foreign Languages Institute, apply for office equipment, purchase and follow-up work.
6. According to the regulations of the Foreign Languages Institute, do a good job in the collection and distribution of teaching supplies and office supplies, and do a good job in organizing and storing relevant documents.
7. In accordance with the relevant provisions of the professional title review, assist the leaders of the Foreign Languages Institute to do a good job in the evaluation of the faculty and staff titles of the Foreign Languages Institute.
8. According to the requirements of the college, assist the leaders of the foreign language college to prepare the work plan and work summary for each semester.
9. According to the arrangement of the Foreign Languages Institute, do a good job in writing, reviewing, printing, distributing and publishing all kinds of archives in the office.
10. According to the relevant regulations of the Foreign Languages Institute, do a good job of organizing, collecting, meeting minutes and memorabilia of the work log.
11. In accordance with the regulations of the Foreign Languages Institute, do a good job in the daily attendance of the office; organize the teaching departments of the school to do daily attendance and summarize the monthly attendance, and report it to the Human Resources Department.
12. Assist the leaders of the Foreign Languages Institute to do the work of faculty and staff overtime, leave, public, and retired.
13. Assist the leaders of the Foreign Languages Institute in accordance with the Human Resources Department and do a good job in performance appraisal for each semester.
14. According to the needs of the work, do a good job in the reception work of the Foreign Languages Institute.
15. Assist the leaders of the Foreign Languages Institute to do safe work in accordance with the requirements of the College and the Foreign Languages Institute.
16. According to the talent demand plan, assist the leaders of the Foreign Languages Institute to organize the recruitment and dismissal of teachers.
17. Assist the leaders of the Foreign Languages Institute in coordinating the temporary work assigned by the administrative units of the college.
Chapter 4: Responsibilities of the Executive Secretary
1. Assist the general manager in drafting the hotel's comprehensive business report, work plan, memorandum, rules and regulations, etc.;
2. Participate in administrative meetings, financial meetings and other meetings organized by the general manager, make good minutes of meetings, understand the implementation of various decisions and provide timely feedback;
3. Assist the general manager in handling daily visits, letters, etc.;
4. Responsible for the daily telephone transfer of the general manager, as much as possible to reduce unnecessary interruptions to the general manager's work;
5. Responsible for the compilation, printing, distribution, filing, and custody of various meeting minutes, memorandums, and other files; responsible for various meeting minutes, memoranda, and other files and letters submitted to other general departments in the hotel or externally. Submit, process, archive, etc.
6. Responsible for the storage and supervision of the hotel's introduction letter and seal, responsible for contacting the foreign unit, handling various types of licenses and filing and keeping work;
7. Responsible for the daily work arrangements of the general manager, such as meetings, work appointments, banquets, etc.;
8. Responsible for the equipment storage and maintenance of the general manager's office;
9. Responsible for the general manager's work before and after the business trip;
10. Complete other tasks temporarily assigned by the general manager.
Chapter 5: Responsibilities of the Executive Secretary
1. Responsible for the general administrative documents, the written materials submitted by the director, and the drafting of the executive leadership speech and related materials;
2. Responsible for the drafting of administrative documents and related written materials drafted by the departmental unit;
3. Responsible for organizing the records of large-scale administrative work meetings and the drafting of meeting minutes;
4. Responsible for the preparation of the weekly meeting arrangement, assisting the director to do the meeting and other meeting work for other meetings;
5. Responsible for supervising and inspecting the implementation of the administrative work plan and the resolutions of the office meeting, and timely feedback to the leaders
6. Responsible for the daily government reception of the office, the visitor's reception and daily work;
7. Responsible for seal custody and supervision, and handle various introduction letters
8. Responsible for the purchase, construction, storage and distribution of office supplies, equipment, furniture, etc.;
9. Responsible for office security work;
X. Responsible for statistics and management of various information
XI. Complete other tasks assigned by the leadership
1. Complete daily administrative work under the leadership of the office director.
2. Responsible for the management and maintenance of public places such as offices, conference rooms, and teacher lounges. Responsible for the collection, registration, management, distribution and maintenance of office equipment, furniture and various office supplies.
3. Responsible for the reception, publicity and liaison work of visiting personnel inside and outside the department. Assisting the department in charge of adult education, vocational education and social work.
4. Do a good job of answering, recording, and relaying the telephone, and do a good job in conference services.
5. Communicate the instructions of the school, the department and the department and the notice of various meetings to the leaders and relevant personnel in a timely and accurate manner.
6. Responsible for departmental newspapers and magazines subscription, sending and receiving and official correspondence, fax sending and receiving, network construction and maintenance.
7. Responsible for the collection, storage and transfer of all kinds of files. Do volume, archive and inquiries of various types of archives.
8. Responsible for financial accounting work.
9. Complete the tasks of the leadership arrangement on time.
Part 2: Responsibilities of the Executive Secretary
1. Leading service. To undertake the administrative work of the school administration, including the liaison, arrangement, itinerary, car use, ticketing, accommodation, and expenses of the official activities on and off campus. When entrusted, the principal and vice president's seals and signature chapters shall be managed, and the printing and principals and vice-chairmen shall be responsible. The routine review of the signature signed by the principal; the appointment, arrangement, record, etc. of the administrative leadership of the school, the regular arrangement, classification and archiving of the document files, and the provision of information on the official activities of the school's administrative leadership;
2. Internal affairs. To undertake the work of school leaders and office equipment, furniture, office supplies procurement, storage, distribution, requisition, registration, maintenance and repair, disposal and consumption of consumable materials, fixed asset management, as well as business card printing, newspapers and magazines subscription, receiving and receiving And official mail, fax sending and receiving work;
3. Responsible for the daily management, dispatching, maintenance and maintenance of the official business activities, do a good job in conference services, and be responsible for the notice of the staff at the school level meeting other than the party committee and the principal's office meeting;
4. Responsible for the registration, registration, and collection of social security projects, allowances, and union benefits such as medical insurance, unemployment insurance, pension insurance, housing provident fund, and other retirees and school staff. , distribution and other procedures, responsible for the attendance of the above-mentioned personnel in the editors and temporary workers;
5. Responsible for completing the relevant work assigned by the Administrative Coordination and participating in the conference work of large-scale events.
Chapter 3: Responsibilities of the Executive Secretary
1. According to the requirements of the College Office and the Foreign Languages Institute, organize, classify, archive and save the teaching files according to the archives catalogue and storage period of the teaching archives. And regularly check the preservation of the file to find out the problem and report it in time.
2. According to the requirements of the evaluation office, collect, sort, classify, archive and save the teaching evaluation materials according to the teaching evaluation data catalogue. And regularly check the preservation of the assessment data and find out the problem in a timely report.
3. According to the regulations of the Asset Management Center and the Foreign Languages Institute, do a good job in the management of the assets of the Foreign Languages Institute.
4. According to the needs of the work, according to the regulations of the Foreign Languages Institute, apply for office equipment, purchase and follow-up work.
6. According to the regulations of the Foreign Languages Institute, do a good job in the collection and distribution of teaching supplies and office supplies, and do a good job in organizing and storing relevant documents.
7. In accordance with the relevant provisions of the professional title review, assist the leaders of the Foreign Languages Institute to do a good job in the evaluation of the faculty and staff titles of the Foreign Languages Institute.
8. According to the requirements of the college, assist the leaders of the foreign language college to prepare the work plan and work summary for each semester.
9. According to the arrangement of the Foreign Languages Institute, do a good job in writing, reviewing, printing, distributing and publishing all kinds of archives in the office.
10. According to the relevant regulations of the Foreign Languages Institute, do a good job of organizing, collecting, meeting minutes and memorabilia of the work log.
11. In accordance with the regulations of the Foreign Languages Institute, do a good job in the daily attendance of the office; organize the teaching departments of the school to do daily attendance and summarize the monthly attendance, and report it to the Human Resources Department.
12. Assist the leaders of the Foreign Languages Institute to do the work of faculty and staff overtime, leave, public, and retired.
13. Assist the leaders of the Foreign Languages Institute in accordance with the Human Resources Department and do a good job in performance appraisal for each semester.
14. According to the needs of the work, do a good job in the reception work of the Foreign Languages Institute.
15. Assist the leaders of the Foreign Languages Institute to do safe work in accordance with the requirements of the College and the Foreign Languages Institute.
16. According to the talent demand plan, assist the leaders of the Foreign Languages Institute to organize the recruitment and dismissal of teachers.
17. Assist the leaders of the Foreign Languages Institute in coordinating the temporary work assigned by the administrative units of the college.
Chapter 4: Responsibilities of the Executive Secretary
1. Assist the general manager in drafting the hotel's comprehensive business report, work plan, memorandum, rules and regulations, etc.;
2. Participate in administrative meetings, financial meetings and other meetings organized by the general manager, make good minutes of meetings, understand the implementation of various decisions and provide timely feedback;
3. Assist the general manager in handling daily visits, letters, etc.;
4. Responsible for the daily telephone transfer of the general manager, as much as possible to reduce unnecessary interruptions to the general manager's work;
5. Responsible for the compilation, printing, distribution, filing, and custody of various meeting minutes, memorandums, and other files; responsible for various meeting minutes, memoranda, and other files and letters submitted to other general departments in the hotel or externally. Submit, process, archive, etc.
6. Responsible for the storage and supervision of the hotel's introduction letter and seal, responsible for contacting the foreign unit, handling various types of licenses and filing and keeping work;
7. Responsible for the daily work arrangements of the general manager, such as meetings, work appointments, banquets, etc.;
8. Responsible for the equipment storage and maintenance of the general manager's office;
9. Responsible for the general manager's work before and after the business trip;
10. Complete other tasks temporarily assigned by the general manager.
Chapter 5: Responsibilities of the Executive Secretary
1. Responsible for the general administrative documents, the written materials submitted by the director, and the drafting of the executive leadership speech and related materials;
2. Responsible for the drafting of administrative documents and related written materials drafted by the departmental unit;
3. Responsible for organizing the records of large-scale administrative work meetings and the drafting of meeting minutes;
4. Responsible for the preparation of the weekly meeting arrangement, assisting the director to do the meeting and other meeting work for other meetings;
5. Responsible for supervising and inspecting the implementation of the administrative work plan and the resolutions of the office meeting, and timely feedback to the leaders
6. Responsible for the daily government reception of the office, the visitor's reception and daily work;
7. Responsible for seal custody and supervision, and handle various introduction letters
8. Responsible for the purchase, construction, storage and distribution of office supplies, equipment, furniture, etc.;
9. Responsible for office security work;
X. Responsible for statistics and management of various information
XI. Complete other tasks assigned by the leadership
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